HR

XBuddy HR gives your people team a complete toolkit for managing the employee lifecycle — from onboarding to offboarding, attendance to leave, documents to org charts.

Whether you are managing a 20-person startup or a 500-person company across multiple locations, XBuddy HR scales with you. Every employee has a full profile with their documents, contracts, emergency contacts, and leave history in one place — accessible to HR managers and, where appropriate, to employees themselves.

For field-heavy businesses, the GPS attendance feature lets technicians and field workers check in from their mobile device, with their location captured automatically. Office staff can clock in via the web app or a shared tablet at reception.

Key Features

• Employee profiles with photos, documents, and emergency contacts
• Interactive org chart with department and reporting line visualization
• Attendance tracking with GPS check-in and check-out for field staff
• Leave management: request, approve, and track leave balances by type
• Shift scheduling and roster management for teams on rotating schedules
• Recruitment pipeline: job postings, candidate tracking, and interview scheduling
• Document management: contracts, certificates, and ID copies with expiry alerts
• Onboarding task checklists for new joiners
• Department and position management with headcount planning
• Integration with Payroll (attendance data feeds in automatically) and Performance

Getting Started

1. Add your company departments and positions to establish the org structure
2. Import or create employee profiles for your team
3. Configure leave types and set annual leave balance allocations
4. Set up attendance tracking — office-based or GPS for field staff
5. Run your first leave report to see team availability for the month

Common Use Cases

• Leave management at scale: An HR manager tracks leave balances for a team of 50+ employees, approves requests, and generates a monthly leave summary for finance and operations planning.
• GPS attendance for field teams: A field team leader monitors check-in and check-out times and locations for technicians spread across multiple sites, spotting late arrivals without making phone calls.
• Org restructure visibility: An HR director uses the interactive org chart to visualize reporting lines after a reorganization, sharing the updated chart with the leadership team before communicating to staff.